HOW TO CALCULATE THE COSTS OF OFFICE CHANGE AND FIT-OUT? ADVICES BY CBRE’S EXPERTS
Warsaw, 13 January 2015 – CBRE, the world’s largest real estate advisor together with leading producers of office furniture have created first Polish guide for companies planning relocation or modernisation of their office.
The guide is a part of CBRE’s widely acknowledged pan-EMEA series of publications. “Fit-out Cost Guides” present market indicators that are crucial when planning re-fitting or relocation of the office. To prepare it, CBRE’s experts used market data and up-to date information from the contractors of the office fit-outs.
The indicators of fit-out and furnishing costs of a new office have been developed in three most popular standards (low, medium and high) and for both the traditional office and new for our market agile concept. The guide’s partners: Kinnarps, Nowy Styl Group, Mikomax Smart Office and Steelcase estimated the costs of the office’s complete furnishing in the above mentioned three standards for both concepts. These leading office furniture suppliers prepared blind proposals for a model corporate tenant taking into consideration typical discounts and price reductions offered to a new client for a comprehensive office furnishing. According to CBRE, standard 1,000 sq m office in Warsaw could be designed and fitted on site typically within 10-12 weeks.
“We have prepared ’Fit-out Cost Guide’ for our clients, whose most common question concerning office fit-out is: ‘How much will it cost?’ Both tenants as well as landlords planning either office move or modernisation of current premises want to know what costs await them. Our guide, based on CBRE’s multidisciplinary experience, combined with the expertise of our partners as well as the information from Warsaw office market, is to provide them with information that is crucial at the early stages of ‘stay versus go’ decision making process,” says Karina Kreja, Workplace Consultancy Leader and Associate Director Building Consultancy, CBRE.
As a starting point has been used standard design for a 1,000 sq m office space serving 95 users, located in Warsaw’s Central Business District. A traditional office layout has been organised around workstations in rooms and open spaces for all employees. Meanwhile, agile office concept has been introduced for comparison, featuring decreased number of workstations based on the criteria develop by CBRE’s consultancy. The research of the employees’ activities and the use of the office infrastructure show that typical workstation occupancy in Warsaw’s offices amounts to ca. 80% translating into 78 permanent workstations for 95 users in the preented example. Other key assumptions for the agile office concept include greater share of temporary workplace typologies such as small conference rooms, quiet booths and focus rooms, hot desks as well as more common and recreational space e.g. in the extended central reception area, kitchen and specially designed spaces for chill-out purposes or informal (e.g. internal) meetings.
Agile office has been gaining popularity amongst companies, as the concept responds to changes in work environment and culture. The previously static and operational travails evolve towards project activities requiring cooperation, ad-hoc creation of dedicated groups of “quick responses” and, as a result, greater internal mobility of employees. The key goal of Agile office concept is to deliver adequate spaces to the tasks performed. Increasing complexity of day-to-day business requires from the employers and employees a new, flexible behaviours, which are easier to perform in the agile office space.